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5 Steps to Make Effective Job Requisition

November 03,2023

What is the most important step in recruiting next great employee? Undoubtedly, it’s job requisition. This is one of the way to get potential candidates quickly. Let’s get started!

What is Job Requisition?

A Job Requisition is a formal request to fill an open vacancy at a company. This includes job title, date, department and job description. Usually manager fills out the requisition to get it approved by HR or upper management. After that, it reaches to recruiter to start the search.

What is the job requisition process?

Job requisitions play a pivotal role in the hiring process as they serve as the blueprint for a successful candidate search; however, it's crucial to define job requisition correctly to maximize its effectiveness.

Difference between position and requisition is essential. While a position refers to a specific job role within an organization, a job requisition defines the details and requirements for filling that position.

Streamlining and automating the job request process not only lightens the workload for recruiting managers but also ensures that the recruitment aligns with the company's goals, beliefs, and procedures.

What is the difference between a position and a requisition?

A position refers to a specific job role within an organization, outlining the responsibilities, qualifications, and reporting structure. On the other hand, a job requisition defines the details and requirements for filling that position. While a position remains constant, a requisition is created when there's a need to fill a position due to factors like expansion, turnover, or new projects. Understanding the difference between a position and a requisition is crucial for effective workforce planning and recruitment strategies within an organization.

Difference Between a Job Description, Job Requisition and Job Ad

There has been a lot of confusion about the distinction among job requisitions, job ads and job description. Many people use all the three terms interchangeably.

The Job Description is description of role, qualifications and responsibilities associated with the job.

A job ad works like real advertisement. It treats job seekers like customers, which is to get them excited about working for that job profile to fill the job vacancy.

Job Requisition Approval Process

The biggest responsibility of person approving the requisition is to check the following:

  • Is the job filling cost higher than not filling the job?

  • He has to check the requirements, duties and pay level for that particular position

  • If the job description requires substantial changes then another round of approval is required.

Hiring manager receives confirmation on final requisition, information about the job advertised, which includes the job search websites and social media recruiting strategies.

The below discussed steps will help in writing job requisition that filled the positions:

Comprehensive Research

You should conduct a comprehensive research on how it will affect the company, mainly in terms of product, revenue, morale and service quality.

Get a Stakeholder

Interact with stakeholders from other departments and get them board with the position. Your case becomes strong when you have got head of departments supporting for a role.

Focus On Outcomes

Sketch an estimate of what a candidate in this position will accomplish. Set a clear goal, let’s say 120 days to make it easy for the person who is approving the requisition. This will give a clear picture of what the company is getting and how to evaluate the job seekers.

Once done with this task, you can have a look at the employee onboarding checklist.

Once you are done with the requisition, it time to get ready for recruiting. Many companies opt for staffing companies guidance to get the great talent.